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Purchase Ledger Officer

Location: London, Greater London
Sector: Charity
Date Posted: 22/05/2024
Salary: £30,000 - £30,000 per year
Specialism: Finance
Ref: RB32983
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The Social Interest Group (SIG) is partnering exclusively with Robertson Bell to recruit a Purchase Ledger Officer on a permanent, full-time basis. SIG is a leading UK charity providing bespoke person-centred health and social care services. Our mission is to empower people by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.

Reporting into the Senior Finance Officer, this role is jointly responsible for the delivery of a consistent and high-quality purchase ledger function across the Group. The purchase ledger team is integral to ensuring that the Group commitments are accurate and complete each month; and payments are made on a consistent basis in keeping with suppliers’ credit terms and internal policy on expenses.

The key responsibilities of this Purchase Ledger Officer include:

  • Record staff expenses and property invoices (e.g., rent, utilities, repairs) promptly across all companies.
  • Upload invoices promptly after processing for timely authorisation.
  • Ensure invoices comply with delegated authority limits and are correctly coded to budgeted cost centres.
  • Verify payment-due invoices against the aged creditors report.
  • Track and record direct debit invoices, investigate debit balances, and resolve before month-end.
  • Review supplier statements to capture missing invoices and prepare reconciliations for key maintenance and rent accounts.
  • Respond to supplier and staff queries per SLA KPIs and forward new supplier forms and bank detail changes as needed.
  • Prompt authorisers weekly for timely invoice approval and maintain evidence of key supplier reconciliations.
  • Ensure efficient processing of direct debits with proper documentation.
  • Follow standardised protocols for setting up suppliers and employees on the accounting system.

The organisation:

SIG comprises subsidiary charities that collectively believe everyone has the right to live a positive and healthy life. We are experts in working with adults with complex needs, enabling and empowering them to take charge of themselves, giving them the skills and resilience to live healthy and fulfilled lives. Services are provided through contracts with Local Authorities and ICB’s.

We are ambitious, creative, and persistent in our work, ensuring high impact and outcomes are achieved in all we do. We passionately believe everyone deserves a second chance.  We provide a wide range of high-quality residential, community, and prison-based services for people who have or are affected by mental health, substance and alcohol abuse, homelessness, trauma, personality disorder and criminal justice.

The successful candidate will:

  • Have at least six month’s experience in a Purchase Ledger focused role.
  • Be a driven and hard-working individual who is able to work in a team environment.
  • Ideally, hold a level 3 AAT qualification or equivalent.
  • Have proficiency in Excel and accounting software’s.
  • Ideally, have a background working in the not-for-profit sector, and understand VAT rules relating to charities.

This opportunity will be based at SIG’s London office based in Islington and offers a flexible hybrid working arrangement along with fantastic employee benefits.

Applications will be under constant review before the closing date so please submit your application to our exclusive agent Robertson Bell. Apply now to be considered!

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